OUTING CONSIDERATIONS:

Mid Rivers Golf Links Greens Fees
Tournament Greens Fees on Monday thru Friday are $36.00 per player.
Tournament Greens fees on Saturday, Sunday, and Holidays are $48.00 per player.

The Greens Fees include opening fees, guest fees, golf cart, use of locker room facilities, practice putting green, sponsorship sign placement and removal, all tournament services, preparation of scorecards, cart assignment tags, score sheets, and scoring.

Tournament Scheduling
All A.M. shotguns will begin no later than 8:00 A.M.; and all P.M. shotgun starts will begin no earlier than 1:30 P.M. unless approval is given from Mid Rivers Tournament Director.

Morning shotgun start events are available to groups with 40 to 144 players when playing in groups of four. However, ONLY groups of 120 or more will close the course to other play. Smaller groups will use a reverse shotgun start with regular play following the last group off #1 tee.

Afternoon shotgun start events must guarantee a minimum 52 players and not exceed 152 players when playing in groups of four. Groups with less than 120 players will use a forward shotgun start with regular play on the course at the same time.

Double shotgun start events will require a minimum of 200 players and not exceed 288 players when playing in groups of four. Groups not having 200 players will be charged the minimum. Special considerations for five-somes are to be submitted to Mid Rivers Tournament Director.

*All closed course shotgun events are required to hold at least one food function at Mid Rivers Golf Links.

Golf Carts
Golf Carts are mandatory for all outings and are included in the guest fee. For all shotgun events, 72 golf carts are available.

All groups requiring more than the available number of carts will pay $35 per cart for all extra carts that Mid Rivers Golf Links leases for the day.

Golf Guarantees/Confirmation
The number of players indicated on your original contract is the number considered for approval. The contract must be signed by your organization’s authorized representative and returned along with $500.00 deposit. Formal booking of the event is not complete until Outing Checklist/Contract form and deposit are received by the tournament director at Mid Rivers Golf Links.

Cancellation
Written cancellations received by Mid Rivers Golf Links’ Tournament Director prior to 45 days from the scheduled date of the golf event will result in 100% refund of deposit.

Cancellations made within 45 days of the scheduled event will have deposit refunded contingent upon booking of the cancelled date with a comparable tournament.

Rain Dates
Pre-booked rain dates are not possible. Should the golf course be closed for any reason, rescheduling of your event will be addressed at that time. Should the golf course be closed, and remain closed, after the outing has begun the following will apply:
1-8 Holes completed- Pay 75% of green fee per player
9-18 Holes completed-Standard tournament greens fees.

Deadlines
The following time frames apply for any changes in numbers of players. Changes in the minimums indicated on the contract will require re-approval.
- Single or Double Shotgun Events -- Forty Five (45) days prior to scheduled date
- Tee Time Events - Eight (8) days prior to scheduled date

Payment
All fees must be collected from the participants from the sponsoring organization. The balance of the actual charges, less your deposit, is due the day of the event. A monthly finance charge is 1 ½ % of any unpaid balance will be assessed for accounts past due. Any account more than 10 days past due will be subject to collection activities. A (33%) surcharge will apply to all accounts using a credit card as a method of payment.

Food Functions
All tournaments requiring a food function, either lunch or dinner, should submit their menu selections to the Tournament Director no later that two (2) weeks prior to the scheduled function.

Beverage Leftovers
Leftover donated product will be credited at .50 a can, but will be retained by Mid Rivers Golf Links. This product is for use on the course during play only. Donated product cannot be used for after the round.
NO EXCEPTIONS.

Donated Beverages are only for use by tax exempt organizations. A tax exempt letter must be on file at the time of your event.

Beverage Cart/Errand Cart
Mid Rivers Staffed = $55.00 plus tax per 5 hours
Errand Carts (Committee Member, Photos, etc. ) = $35.00 per cart

Guarantees
If a lunch function is booked, you will be charged for 100% of the golfers guaranteed on your Outing Checklist and Contract Sheet. If a dinner function is booked, you will be charged a minimum of 90% of all golfers guaranteed. Volunteers and/or workers associated with your event must included in the guaranteed number.

Guarantees of minimum attendance for all banquet functions must be made at least 72 hours in advance. Guarantees cannot be reduced. Minimum charge is 100% of guarantee.

If the tournament director does not receive a guarantee; the guarantee will be the original number reserved.

Guarantees of minimum golfers must be made no less than 7 days prior to the event.

Rainouts
If the outing had to be cancelled due to closure of the golf course, all food and beverage arrangements will be provided as planned.

Mid River Golf Links assumes no liability for personal injury, lost or stolen property of any consequences, related to any golf outing/tournament.

Organizations are liable for damages done to carts during an outing or tournament.

Note: Jason Willbrand will be the contact person for your golf outing. You can reach him at 636-939-3663 or (Cell) 314-640-9956.

After filling out the “Outing Checklist and Contract” Form, please return a signed copy along with deposit to:

Mid Rivers Golf Links
4100 Mid Rivers Mall Drive
Saint Peters, MO 63376
Attn: Jason Willbrand

If there is anything we can do to help you make your Tournament more successful or for any further assistance, please contact Tournament Sales Director, Jason Willbrand at (636) 939-3663 for questions or inquiries about Mid Rivers Golf Links golf outings and Tournaments. You can also reach Jason via e-mail: sales@midriversgolf.com

OUTING CHECKLIST AND CONTRACT

Organization ______________________________________________

Authorized Representative: ______________________________________ ___

Address: ______________________________________________

City/State/Zip: _____________________________________________

Phone (home): _______________ Fax: ________

Date of Event: ____________Day of the week: _____Tee Times or Shotgun:

Start Time: _____________ Format (scramble…): _________________

Number of players: _________(120 golfers required to close the course to public play)

Please indicate those services/items desired, sign and return with deposit to Jason Willbrand at Mid Rivers Golf Course, 4100 Mid Rivers Mall Drive, St. Peters, MO 63176.

PRICES 18 Holes with cart ______________
Range Balls _____
Lunch - ____________________ Lunch served at: __________
Choice ______________________
Dinner - ____________________ Dinner served at: _________
Choice _________________________
Beverage Service - Option # ______________
Beverage Cart - Option # _________________
Cash Bar
Open-Bar time ___________ to _____________
Hole in one package _____________
Sponsor signage ______________
Clinic time _________ to ____________
Logo merchandise ______________
Prizes
Gift Certificates ______________
Trophies ________________
Sales Tax _________________
( ) Other _________________
Food & Beverage Gratuity (21%) ______________
TOTAL _______________________________
Longest drive - number of holes _________
Closest to the pin - number of holes _________
Longest putt - number of holes __________
Beat the ___________ _____________
Scoring ____________
Mid Rivers Donation ______________
Other __

Per Person $_________ X # of Players ________ = Estimated Total ______

Deposit Date __________ Deposit $ ___________ Estimated Balance Due $ _____

*Guaranteed number of golfers _ ____________
Date (must be 10 days prior to tournament) ____________________

The authorized representative has read through the golf outing information and is familiar and compliant with its contents. He/She is acting for the organization listed above and is solely responsible for all charges incurred by the group. Ten (10) days prior to the event he/she will notify the course’s tournament representative and guarantee the number of players. That guaranteed number is the minimum for which the organization will be billed for golf, food and beverage services.

Authorized Signature _______________________________ Title___________________ Date _________

Mid Rivers Golf Course ______________________________ Title Tournament Sales Director Date _________
Jason Willbrand